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7.13 Contract Labour

7.13 Contract Labour

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This online version is for convenience; the official version of this policy is housed in the University Secretariat. In case of discrepancy between the online version and the official version held by the Secretariat, the official version shall prevail.

Approving Authority: President

Original Approval Date: July, 2003

Date of Most Recent Review/Revision: April 21, 2022

Office of Accountability: Vice-President: Finance and Administration

Administrative Responsibility: Safety, Health, Environment and Risk Management

1.00 Purpose

1.01 The purpose of this policy is to ensure that all Construction activities at Laurier are carried out safely and in compliance with the provincial Occupational Health and Safety Act and its Regulations.

2.00 Definitions

2.01 Constructor: a person who undertakes a Project for an Owner and includes an Owner who undertakes all or part of a Project by himself or by more than one employer.

2.02 Contractor: a company or person who is retained under contract to perform, wholly or partially, work activities on premises occupied by Laurier. For the purpose of this procedure, Contractor includes but is not limited to, vendors, service providers and general and trade Contractors.

2.03 Construction: includes erection, alteration, repair, dismantling, demolition, structural maintenance, painting, land clearing, earth moving, grading, excavating, trenching, digging, boring, drilling, blasting, or concreting, the installation of any machinery or plant, and any work or undertaking in connection with a project.

2.04 Employee: A person who performs work for wages in any capacity for the University.

2.05 Member(s) of the University Community: persons who currently live, work, or study on any Laurier campus. Members include students (including student groups), Employees, adjunct and visiting faculty, and volunteers at Laurier.

2.06 Owner: a trustee, receiver, mortgagee in possession, tenant, lessee, or occupier of any lands or premises used or to be used as work place, and a person who acts for or on behalf of an Owner as their agent or delegate.

2.07 Project: means a Construction Project, whether public or private, including,

(a) the Construction of a building, bridge, structure, industrial establishment, mining plant, shaft, tunnel, caisson, trench, excavation, highway, railway, street, runway, parking lot, cofferdam, conduit, sewer, watermain, service connection, telegraph, telephone or electrical cable, pipe line, duct or well, or any combination thereof,

(b) the moving of a building or structure, and

(c) any work or undertaking, or any lands or appurtenances used in connection with Construction.

2.08 Project Administrator: any University Employee who is arranging, approving or supervising contracted work performed at Laurier.

2.09 Supervisor: a person who has charge of a workplace or authority over a worker.

2.10 Subcontractor: any person or entity having a contract with the Contractor or another Subcontractor to perform a part or parts of the work.

3.00 Jurisdiction/Scope

3.00 This policy and related procedures applies to:

3.01.01 All Employees who retain Contractors for any Construction related activities at Laurier. 

3.01.02 All university Employees who manage work performed by Contractors or Subcontractors; and

3.01.03 Contractors and Subcontractors engaged by Laurier or working on Laurier’s premises.

4.00 Policy

4.01 No Construction work or activities shall take place without a signed contract and prior consultation and approval of the Assistant Vice-President (AVP): Physical Resources or designate.  Safety, Health, Environment and Risk Management (SHERM) will assist Physical Resources in ensuring compliance and enforcement of this policy.

4.02 All Project Administrators must ensure that Contractors and/or Constructors performing Construction work or activities at Laurier are fully qualified to carry out the work in a safe manner, and that they complete all required documentation and training as described in the Contract Labour Program.

4.03 Before beginning a Project, the Project Administrator must provide the Constructor and if Laurier is the Constructor, all Contractors and Subcontractors for the Project, a report outlining all designated substances and other hazardous materials that are present at the Project site.

4.04 All Constructors, Contractors and Subcontractors must complete the contractor orientation provided by the Project Administrator and / or SHERM department.

4.05 It is the responsibility of the Constructor and/or Contractor to ensure all Subcontractors are provided with information and instruction regarding the material in the “Contractor Safety Awareness Orientation” prior to the start of work.

4.06 Violation of Laurier’s policies, safety rules, and guidelines will result in the immediate stoppage of work, suspension, or termination of the Contractor’s services or Project.

4.07 It is the responsibility of all Laurier Employees to immediately report any unsafe conditions or activities by Constructor and/or Contractor personnel to their Supervisor, Project Administrator or Laurier’s FAM team.

4.08 It is the responsibility of the Constructor and, when Laurier is the Constructor, the Project Administrator, to oversee and evaluate the Contractors safety performance. This may include on-site coordination, appointment of supervision, monitoring work activities in particular those with increased risk to safety, and discussing safety issues and concerns at meetings between Laurier and the Contractor(s).

4.09 The FAM department will document the performance of Contractors to ensure that unsafe Contractors are not rehired.  

Relevant Legislation

Related Policies, Procedures and Documents

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